Glossary

Human Resource Glossary for HR Terms

A

Absent

Employee did not show up to their shift. May result in a last minute replacement request.

Account owner

Person in chage of the management, billing and liscence of a Voilà! account.

Administrator

User status authorized to perform any required actions in the Voilà! account.

Alert

Signals an anomaly visually or via notification.

Annual review

Meeting between an employee and an employer whose goal is to evaluate performance, share expectations and provide feedback to one another.

API

Application programming interface allowing you to communicate with other software or applications.

Artificial Intelligence

Applying different rules and algorithms to automate tasks and actions.

Automation

Creation of schedules or replacements automatically by Voilà!

Availabilities

Date and time during which an employee is available to work.

B

Benefits

Time off work within the workshift. A shift can contain many breaks and each of them can be paid or unpaid, per manager request.

Billboard

Space where employee can post announcements, share documents and communicate with different groups of employees.

Branding

Image reflected by a company towards its workers and canditates interested in joining the company.

Breaks

Time off work within the workshift. A shift can contain many breaks and each of them can be paid or unpaid, per manager request.

C

Calendar view

Type of display for emplyees scheduling allowing you to see the workforce needs hourly or daily for a specific position or location.

CV

Written summary of a person’s career, qualifications and education allowing the employer to evaluate someone’s potential to fill an open position within the company.

D

Dashboard

Voilà! interface that allows the user to visualize all the situations that require immediate attention by the manager or the supervisor.

Division

Grouping of different workforce teams that share the same rules and management structure on Voilà!

E

Employee Mobility

Customizable Feature in Voilà! that allows an employee to be invited to fill an open shift when the regular employees aren’t available.

Employee profile

File containing all the information related to an employee and their job.

Evaluation

Recurring meeting or report set to evaluate an employee’s performance on a pre-determined basis.

Expenses

Amount of money claimed by an employee in order to reimburse expenses accrued during work or for work.

G

Gross salary

The total amount of money an employee receives before taxes and deductions are taken out. Can be visible directly in the employee profile

H

Headhunter

Consultant who has the specific task of recruiting or searching for a canditate to fill an open position within your company.

Hourly rate

Salary agreement referring to the amount earned by the employee for an hour of work.

HRIS (human resources information services)

System that allows you to manage various administrative roles like training, payroll, recruitment, task management and other aspects of human resources.

Human capital

The skills, knowledge and experience possessed by an individual or group, viewed in terms of their value or cost to an organization.

Human resource department

People responsible for establishing workforce policies within the company.

Human Resource marketing

Type of marketing focused on human resources whose goal is to create employee engagement, promote the brand and support recruitment.

Human Resource program

Program whose goal is to facilitate the various actions and processes related to workforce management. This includes managing employee files, timecards, schedules, replacements,training and many other processes.

I

Inactive employees

An employee that doesn’t currently work for the company and isn’t offered any shifts on Voilà! This employee can be re-activated at any time.

Instant Messaging

Type of instant communication whose purpose is to notify various groups of employees.

Integration process

Process by which a company sets in motion various actions to welcome a new employee in order to integrate them into the company culture and allowing them to master their responsbilities quickly.

J

Job offer

Describing what a job offer contains

Job title

Ttitle of the job occupied by the employee within the company. The job title defines what shifts an employee can fulfill based on their qualifications.

K

Key Performance Indicators

Data collected over time in order to analyze and evaluate your company’s performance to faciliate strategic decision making.

L

Laid off

Dismissal of an employee from their role within the company, either temporarily or permanently, for performance or organizational reasons.

M

Manager

User status on Voilà! that allows the creation and modification of schedules within certain work teams to which he belongs.

N

Net salary

total amount of money an employee receives after taxes and deductions are taken out.

Notification

Post published in the messaging system to notify available emplyees in read-only mode, without the possibility of responding directly to it.

O

Offboarding

A process that encompasses the actions surrounding an employee’s departure. Which includes retrieiving company equipement and assuring the transfer of any active tasks to their replacements.

On-call shift

Spontaneous work shift. The employee must remain available until the confirmation or cancellation of the shift by the manager. If the shift is never confirmed it will automatically be cancelled.

Onboarding

A process that encompasses the integration of new hires from the moment they sign their new job offer to the end of their training period. The goal is to create employee engagement while also getting their feedback on the hiring process.

Open shift

Work shift that is not originally assigned to an employee. Voilà! invites qualified and available employees to apply for the shift in order of priority to fill all open shifts.

Organizational chart

Company hierarchy whose purpose is to define the roles and help understand the different departments within the company.

Organizational structure

A system that outlines how certain activities are directed in order to achieve the goals of an organization. These activities can include rules, roles, and responsibilities. The organizational structure also determines how information flows between levels within the company.

Overtime

Time worked by an employee that exceeds the regular hours on the schedule. This can lead to benefits and shift premiums.

P

Paid vacation

Period of time that the employee is absent from work while being paid by the employer usually via banked hours accumulated beforehand.

Pay period

Period of time included on the paycheque.

Payslip

Statement containing all of the employees’ payroll information, including dollars earned, salary deductions, balance of vacation banked and net pay.

Paystub

Document that contains all the information in regards of the payment of an employee’s salary by an employer.

Performance management

A collection of data and reports in order to follow up on workforce costs and scheduling profitability.

Performance score

Score from zero to five stars for a role occupied by an employee. This determines employee performance and allows you to categorize them in order to determine their priority when accepting invited shifts.

Punch

Tool allowing an employee to indicate the beginning and end of their work shift and their breaks.

R

Recruitment

A series of actions implemented by the HR team whose goal is to find new employees to fill existing or new roles within the company.

Recurring shift

Recurring work shift for which you wish to assign the same employee.

Remote work

Work that can be done outside the workplace, usually from the employee’s home.

Replacement

Replacement request by an employee that can’t fulfill their assigned work shift.

S

Salary

Monetary compensation in the form of annual salary or hourly wages or commision.

Schedule

An employee’s work shifts within an assigned period.

Seasonal jobs

Job with a predetermined length that serves to increase the workforce during a busier period.

Shift

Set period of time that an employee will work within.a team or a specific area in a predefined role.

Shift draft

Work shift that isn’t public. Building a draft allows you to build your schedule and revise it before making it available to employees.

Shift premium

Bonus paid in dollars or hours to an employee that completes a specified shift. These bonuses include night shifts, holidays or other bonuses paid hourly by the employer.

Sick days

Period of time in which the employee can’t accomplish their work due to a temporary physical or psychological condition.

Smart assignment

Customizable business rules to automate the assignment of employees to the various shifts offered.

Smart punch

Set of rules that allows the punch system to round out or adjust employee hours based on the pre approved schedule.

Smart scheduling

Creating schedules with the help of planning and automated systems allowing you to finetune workforce needs and personnel in order to maximize productivity and profitability of your company.

SME

Small and medium businesses comprising of less than 500 employees.

Statutory holiday

Paid leave of period and rate that is determined by laws established in the territory or region where the country operates.

Sub-location

Specific location within the workplace allowing you to assign employees in a particular area. For example, a section of the assembly line, an area of the store or restaurant, or a type of patient.

Supervisor

User status that comes with a set of authorizations allowing the user to manage the structure, timesheets, employee files and schedules.

T

Team

Group of employees occupying different positions and locations but sharing the same managers.

Third party integration

Module that allows you to integrate an external software to Voilà! and your

Time and attendance

All features pertaining to tracking and validating timesheets data including the punch, timesheets and absences.

Timesheet

Detailed report of the hours worked, expense account, bonus and overtime accumulated by employee whose goal is to evaluate these amounts before the end of the pay period.

Turnover

Ratio of employees leaving the company vs the employees currently employed..

V

Vacation

Short or long term absence of an employee from work including their vacation or sick day. This includes paid and unpaid leave.

W

Web console

Interface allowing employees to clock in and out for workshifts on a computer or tablet made available to them by the employer.

Work contract

Written agreement on which the employee agrees to occupy a position within the company in exchange for a fixed or variable compensation.

Workforce budget

Amount of money or hours allocated to a team or workplace to cover the workforce needs on a given period of time.

Workplace

Physical location where employees realize their work. This can be linked to a GPS coordinate to verify that the employees are where they say they are during their work period.

Workplace accidents

Physical or psychological injuries suffered by employees’ during their working period which limits or hinders employees from accomplishing their tasks.